NYGAP

Elections

NYGAP Elections

NYGAP serves as the local professional development body for graduate enrollment professionals in New York. One of the best ways to share ideas you have about moving the profession forward is by getting involved as a chapter officer. No prior experience in NAGAP or NYGAP is necessary to run for the positions below. We are looking for individuals who have new ideas, see a vision for how NYGAP can serve ALL graduate enrollment professionals across the state, and do so from a variety of vantage points.

From the operations specialist who works for a mid-sized public university that ensures their university’s CRM runs smoothly, to the brand new graduate admissions recruiter zig-zagging across the state during the fall, to the GEM professional who not only plans orientation but also serves as the academic advisor, to the senior level VP looking for insight into new trends as it relates to graduate program development, NYGAP hopes to serve as a low-cost, high-resource opportunity for the GEM profession.

Members may nominate candidates; self-nominations will also be accepted. All officers must be recognized members of both NYGAP and NAGAP. Please see below for information about the nomination timeline, as well as a submission form. Any questions about officer positions or the nomination process should be emailed to info@nygap.org.


2019-2021 NYGAP Officer Nominations and Timeline

There shall be a President, Vice-President, Secretary and Treasurer. Each officer will be elected by and from the NYGAP membership according to the following timeframe:

  • February 14th: Call for nomination of officers

  • March 1st: Nominations and self-nominations due

  • March 8th: Voting opens

  • March 29th: Voting closes

  • April 1st: Results shared and Officers begin their term


The following information below should be filled out based upon the individual you are nominating for a position. Self-nominations are also accepted.

Name *
Name
Position To Nominate *
More than one position may be selected

Officer Descriptions

The terms and roles of each Officer will be as follows.  No officer shall serve more than two year consecutive terms:  

President

Term: Two years - Role: The President of the chapter will:

  • Serve as a spokesperson for the local/regional organization 


  • Be the contact point with the Membership Chair of NAGAP


  • Prepare the agenda for all NYGAP meetings


  • Encourage membership to NAGAP


  • Encourage membership to attend annual national NAGAP Conference and to meet as a group at same


  • Plan and attend leadership planning meetings throughout the year


  • Attend two NYGAP state-wide meetings per year


  • Establish committees and chairs as appropriate to support vision and operations of organization


  • Upon completion of term, the outgoing President will serve as Ex-Officio President in a mentoring capacity to the incoming President for a period of six months at the discretion of the current President


  • Submit an annual report on NYGAP activities to NAGAP each year by August 1st 


  • Appoint individual(s) to fill each vacated position(s) of officers through the end of the current term of office


 Vice President

Term: Two years - Role: The Vice President will:

  • Assists the President in coordinating activities and communications for the chapter

  • Preside at any meeting of the NYGAP chapter in the absence of the President


  • Assist the President as requested and/or necessary


  • Assume the position of President of the NYGAP chapter in the event that the President shall be required to leave office prior to the completion of his/her term


  • Serve as program chair for all meetings and activities of the NYGAP chapter


  • Attend 4-6 office planning meetings per year
 (these are often done virtually)

  • Attend two NYGAP state-wide meetings per year


  • Oversee the activities of the appointed committees


  • Upon completion of term, the outgoing Vice President will serve as Ex-Officio Vice President in a mentoring capacity to the incoming Vice President for a period of three months at the discretion of the current President


 Secretary

Term: Two years - Role: The Secretary will:

  • Take minutes at all executive board planning and general membership meetings of NYGAP and distribute to membership as appropriate


  • Maintain responsibility for all records of the NYGAP chapter during his/her term


  • Send out all necessary notices of meetings and other pertinent information to the NYGAP membership


  • Lead website upkeep, maintain NYGAP events calendar, and facilitate all formal NYGAP communications


  • Maintain the NYGAP membership list


  • Attend 4-6 office planning meetings per year
 (these are often done virtually)

  • Attend two NYGAP state-wide meetings per year


  • Upon completion of term, the outgoing Secretary will serve as Ex-Officio Secretary in a mentoring capacity to the incoming Secretary for a period of three months at the discretion of the current President


Treasurer

Term: Two years - Role: The Treasurer will:

  • Explore funding options and management of receivables and payables for NYGAP


  • In subsequent years, assume responsibility for the funds and financial matters of NYGAP, including the payment of all bills incurred by the organization


  • With board input, develop annual budget proposal for board review and vote.  Manage EIN, non-for-profit, and tax return documents in accordance with NAGAP policy.


  • Attend 4-6 Officer planning meetings per year
 (these are often done virtually)

  • Attend two NYGAP state-wide meetings per year


  • Upon completion of term, the outgoing Treasurer will serve as Ex-Officio Treasurer in a mentoring capacity to the incoming Treasurer for a period of three months at the discretion of the current President